Finance & Accounting Specialist
The Finance & Accounting Specialist is responsible for managing the company’s day-to-day accounting operations, maintaining accurate financial records, preparing financial reports, and ensuring compliance with Philippine tax regulations.
The role covers bookkeeping, accounts payable and receivable, bank reconciliations, BIR tax preparation and filing, financial reporting, and coordination with external accountants and auditors.
Beyond accounting and compliance, the Finance & Accounting Specialist will work closely with management to explain financial information in simple, understandable terms, identify financial concerns, and recommend practical solutions to improve the company’s financial performance and manage costs.
The ideal candidate is someone who can work independently, understands how financial decisions affect business operations, and can provide useful financial insights rather than simply preparing reports.
Work Arrangement: Onsite
Office Location: Filinvest Corporate, Alabang, Muntinlupa
Location Requirement: Applicants must reside in Muntinlupa City or Las Pinas City
Responsibilities
General Accounting & Bookkeeping
• Manage the company’s day-to-day accounting and bookkeeping activities.
• Record and maintain accurate financial transactions using the company’s accounting system.
• Maintain the General Ledger, subsidiary ledgers, and supporting accounting schedules.
• Perform monthly bank reconciliations and investigate discrepancies.
• Prepare journal entries, accruals, prepayments, depreciation, and other accounting adjustments.
• Maintain updated records of accounts payable, accounts receivable, fixed assets, and other financial accounts.
• Review transactions to ensure accuracy, completeness, and proper supporting documentation.
• Perform monthly closing activities and maintain accurate accounting records.
Accounts Payable & Receivable
• Review, verify, and process supplier invoices, payment requests, and other financial obligations.
• Maintain accounts payable records and monitor payment schedules and due dates.
• Prepare payment instructions and coordinate payment approvals with management.
• Prepare and issue client invoices based on approved billing arrangements.
• Monitor outstanding receivables and follow up on overdue payments.
• Reconcile payments received against issued invoices.
• Identify billing discrepancies, duplicate charges, and other payment concerns.
• Coordinate with suppliers, clients, and management regarding billing and payment matters.
BIR Tax Compliance
• Independently prepare and file applicable monthly, quarterly, and annual BIR tax returns.
• Handle expanded withholding tax, withholding tax on compensation, VAT or percentage tax, and corporate income tax compliance, as applicable.
• Prepare withholding tax schedules, Alphalists, and other supporting tax reports.
• Reconcile tax computations against accounting records before filing.
• Monitor tax deadlines and ensure timely filing and payment of tax obligations.
• Maintain complete records of filed returns, payment confirmations, and supporting documents.
• Review financial transactions to determine applicable withholding tax requirements.
• Identify potential tax discrepancies and resolve them before filing deadlines.
• Coordinate with BIR regarding routine tax compliance matters.
• Identify legitimate tax-saving opportunities and recommend appropriate actions.
• Stay updated on changes in Philippine tax regulations affecting the company.
Financial Reporting & Analysis
• Prepare monthly financial statements, including the Balance Sheet, Income Statement, and Trial Balance.
• Prepare cash flow summaries and monitor the company’s available funds and financial obligations.
• Review and analyze monthly revenue, expenses, and profitability.
• Compare actual expenses against approved budgets and operating costs.
• Identify unusual transactions, significant expense increases, and financial discrepancies.
• Prepare financial summaries and reports for management.
• Explain financial results and accounting information in simple, understandable terms.
• Help management understand the company’s financial performance, cash position, outstanding obligations, and areas requiring attention.
• Assist in preparing budgets, financial projections, and cash flow forecasts.
Financial Business Partnering & Cost Management
• Work closely with management to understand the company’s financial and operational needs.
• Translate financial reports into clear, practical information that supports business decisions.
• Proactively identify opportunities to reduce operating expenses and improve cost efficiency.
• Review recurring expenses, supplier charges, and service arrangements to identify potential savings.
• Recommend practical and cost-effective solutions to financial and operational concerns.
• Evaluate the financial impact of proposed expenses, pricing adjustments, and business decisions.
• Identify financial risks and recommend preventive or corrective actions.
• Provide management with financial insights, recommendations, and possible solutions rather than simply reporting figures.
• Recommend improvements to financial processes while ensuring compliance with applicable regulations.
Annual Financial Reporting & Audit Support
• Prepare year-end accounting schedules, reconciliations, and supporting documents.
• Assist in preparing annual financial statements and corporate income tax returns.
• Coordinate with external accountants and auditors regarding annual audit requirements.
• Respond to audit inquiries and provide the necessary accounting records and supporting documents.
• Review audit findings and prepare the required accounting adjustments.
• Monitor outstanding audit requirements until completion.
• Coordinate with management regarding annual financial reporting and regulatory submissions.
Financial Controls & Process Improvement
• Maintain organized and complete financial records.
• Review existing accounting and finance processes and recommend improvements.
• Identify recurring financial discrepancies and recommend corrective actions.
• Establish and maintain proper controls over financial transactions and payments.
• Ensure financial reports and supporting documents are accurate and submitted on time.
• Recommend improvements to payment tracking, financial reporting, and recordkeeping processes.
Skills & Experience
Education
• Bachelor’s degree in Accountancy, Management Accounting, Accounting Technology, or a related field.
Experience
• At least 3–5 years of relevant experience in general accounting, bookkeeping, and Philippine tax compliance.
• Hands-on experience preparing and filing BIR tax returns.
• Experience handling the full accounting cycle, including accounts payable, accounts receivable, bank reconciliations, and financial reporting.
• Experience preparing monthly financial statements and management reports.
• Experience coordinating with external auditors and preparing annual audit requirements.
• Experience independently handling accounting operations for a small or medium-sized company is preferred.
• Experience in financial analysis, budgeting, and cost management is an advantage.
Technical Skills
• Strong knowledge of Philippine accounting practices and BIR tax compliance.
• Proficiency in Microsoft Excel or Google Sheets.
• Experience using Xero, QuickBooks, or similar accounting software.
• Familiarity with BIR eFPS, eBIRForms, and other applicable tax filing systems.
• Ability to prepare and analyze financial statements.
• Knowledge of accounts payable, accounts receivable, and cash flow management.
Core Competencies & Work Style
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Ability to work independently and manage deadlines.
- Good business judgment and commercial awareness.
- Ability to identify cost-saving opportunities and recommend practical solutions.
- Strong organizational and communication skills.
- Ability to explain financial information clearly to non-finance stakeholders.
- Proactive in identifying financial concerns and recommending improvements.
- Ability to balance business needs, cost efficiency, and regulatory compliance.